This article will show you how to receive parts into your Inventory (Part receivings or Vendor Receivings VR)


This is the 2nd part of the Vendor Ordering / Vendor Receiving / Vendor Invoicing process - Understanding the Vendor Ordering / Vendor Receiving / Vendor Invoices process (VO / VR / VI)


Did you know you can actually do the Vendor Receiving and Vendor Invoice together?  Review this article for more information - Completing the Vendor Receiving and Vendor Invoicing together




How to process a Part Receiving


Once you have received the items from the Vendor, a Part Receiving will need to be processed:
  1. From the Blackpurl Header - Click User-added image > User-added image

User-added image             
    
  1. The Select a Vendor window, will allow you to search for your Vendor


As you type your search keyword, the system will start listing the search results that match

In our example we are looking for the Vendor: Fred Smith Parts & Co so we start to type FRED as the keyword and the system will list any Vendor that matches your keyword > click on the Vendor to select


User-added image

  1. After selecting your Vendor, the system will automatically:
  • open a Vendor Receiving (VR) window


  • add the Vendor details


  • allocate a VR number


  • place your cursor in the Packing Slip field for you to type the relevant Packing Slip number  **this is a required field


  • it will also list any Vendor Orders that have not been fully satisfied and by default, it will not have any Vendor Orders selected 

    But if you wish to change this and have your Blackpurl have the system auto-select ALL Vendor Orders, there is a System Setting that will allow this control.  Please review our article - System Settings > Settings and Controls


You can either use the search function to select specific Vendor Orders or just check the relevant checkbox against the Vendor Orders you are going to receive against     





  1.     For each line item you are receipting, check the relevant checkbox > then click on User-added image

*** If the list is very long, use the Find a Part search feature


              

              

The selected items then move to the top of the Received section and it would be at this point that you would:

  • change the quantity received (if it differs from the amount you actually ordered) 


  • modify the cost (although this can also be done at the Vendor Invoicing stage) 


  • add in any discount (although this can also be done at the Vendor Invoicing stage) 



You may get a Cost variance warning notification as below and this document will explain what this is all about - Part Cost Control Feature



If you do not get a Cost variance warning notification, just continue with the Vendor Receiving



Tip:
When you are processing a Vendor Receiving, you may also be given the option of reallocating received parts that have been ordered for stock to Customer Order Special Order requirements or to satisfy oversold parts 

Please review this article if you need further information - Reallocation of On Ordered Parts




        5. To finalize the Receiving > Click on COMMIT RECEIVING


             User-added image


Before finalizing you may want to review the total section on the Vendor Receiving as it may be a guide to work out if you have missed something out of the Vendor Receiving



        6.  Once you have clicked on COMMIT RECEIVING, all items are now in stock


            This will allow you to finalize any relevant Customer Orders


  Please review our article – How to Finalize a Customer Order for a Special Order Part
 

        7.  Once you have received the Vendor Tax Invoice, you will need to match up the packing slip receiving to the

             Vendor Invoice

         

    Please review our article – How to Create a Vendor Invoice - Reconcile Parts Invoice (Parts and Sublets)