HOW TO PROCESS A UNIT ORDER FOR A SINGLE UNIT ORDER OR BULK UNIT ORDERS

  1. From the Blackpurl Header, click User-added image >  

  


  1. The List of active unit vendors will populate in the Unit Orders screen


User-added image



If the Vendor is not listed, click > User-added image to add a new Unit Vendor and complete the prompts


  1. In our example we are placing a Vendor Order with the Vendor: BRP so we have roll our mouse over the relevant Vendor.
The options are to:
  • VIEW - it will list any units that are currently on order with BRP; or
  • ORDER UNIT - this will allow the processing of a unit order


User-added image

As we are looking to process a Unit Order, we have clicked on User-added image


  1. From the Unit Orders screen, there are 3 sections:
  • Section 1 - General Information
The General Information is about the unit itself ie Make / Model / If you have a Factory Order Number or want to use a specific Stock Number etc / VIN / Category etc

Complete the relevant fields - remember that some of the fields are mandatory.  The indicates the mandatory fields

*****For Bulk Unit Orders you must leave Stock Number and Vin number fields blank

            Bulk Unit Order action will allow you create up to 50 identical Unit Orders at one time 




  • Section 2 - Pricing & cost information

Complete the relevant fields:

Taxable - if you move the toggle to YES, you will be asked to nominate the Applicable Tax. Please note that it will automatically be set as per your System Setting default
Base Unit Price - type in the amount the dealership is on selling the unit for
Base Unit Cost - type in the amount the unit will cost the dealership to buy

Then click on User-added image


User-added image

   

  • Section 3 -  Additional information
We have provided a list of other information fields that you may need to use.
Click on the relevant icon/s for the other information fields that are to be added to this Unit Order:


            Tip - did you know that Blackpurl can create additional information fields specific to your Dealership.

            Just send a support request in to our Blackpurl Support Team and list any additional fields that you want created



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  1. To finalise the Unit Order:


Single Order 

  • If you have added in a Stock Number and/or VIN then you will only have the option to create 1 Unit Order
  •  To finalise the Unit Order > click on


Bulk Unit Orders 

  • If you have not added in a Stock Number and/or VIN then you will also have the option of creating Bulk Unit Orders (up to 50 identical Unit Orders)
  • To finalise and create Bulk Unit Orders, click on
  • The option will be given to advise how many identical bulk unit orders you want to create:


  • In the How many of this unit are you ordering? - type in the quantity and then click on


 

  1. Blackpurl will then add your new Unit Order or Bulk Unit Orders to the ACTIVE ORDERS list under that particular Vendor.  

  

User-added image





CREATE BULK UNIT ORDER FROM AN EXISTING ACTIVE UNIT ORDER


If you have a Active Order that you wish to use the Bulk Unit Order action on and order up to an additional 50 identical units:


  • Navigate to the relevant Active Order section


  • Click on the Unit ID for the unit that you wish to use the Bulk Unit Order action on so you can create additional Unit Orders using the same information


Remember that you will not be able to use the Bulk Unit Order action unless the Stock number and VIN is blank

  • Then simply click on  



  • In the How many of this unit are you ordering? - type in the quantity and then click on

  • Blackpurl will then add your new Bulk Unit Orders to the ACTIVE ORDERS list under that particular Vendor.  

PRINT THE UNIT ORDER  

  • To Print a Unit Order - just tick the checkbox on the unit or units you want to print a Unit Order for and there will be an option to Print



NEXT STEP

  • Once the Unit/s has been received, they will need to be received into stock.
  • To receive the Unit into stock, please review this article - How to process a Unit Receiving


If the dealership needs to remove / delete a Unit Order, please review this article - How to Remove / Delete an existing Unit Order