This article is for those Dealerships that have Accounting Integration and the Customer has paid into the Dealership's bank account funds for a future purchase


This will explain how to get receive the funds and have it show in Blackpurl under the Customer Record 



Scenario:


A Customer pays directly into the Dealership's bank account for a future purchase and the payment needs to be also recorded in Blackpurl by either:


  • Showing it on a Customer Order (not a specific Customer Order ie Service Job / Unit Deal / Parts and Accessories). See Option 1 below


or


  • Shown on the Customer Record in Blackpurl as a Store Credit.  See Option 2 below 




Option 1


You are going to create a new Customer Order and leave the deposit sitting on that Customer Order (without indicating if it is a Parts & Accessories / Service Job / Unit Deal) and then receipt the funds into your accounting package 



In Blackpurl:


  • Create a new Customer Order for the relevant customer and just take a Deposit but please remember what Payment Type you are going to use 



  • Then leave this Customer Order open and use it when the Customer does end up purchasing something and then just add the relevant section ie Service Job / Parts and Accessories / Unit Deal


  • Before you do the next step in your Accounting Package - record what is the General Ledger that is attached to the Payment Type you used above.  You do this by going into System Settings > Accounting Integration - Undeposited Funds and the go find the Payment Type you used  and record what the General Ledger is


As an example - in this Blackpurl, I used the payment type: Direct Deposit in Blackpurl and as per the mapping on my Blackpurl, it is mapped to 1010 - BP Customer Deposit GL as per the Undeposited Funds setting in Accounting Integration. 



In your Accounting Package:

  • When the funds are deposited into the Bank Account, allocate the funds directly to the General Ledger as per the mapping General Ledger of your Payment Type as above



Option 2 


You are going to record the payment as a Store Credit in Blackpurl and then receipt the funds into your accounting package 


In Blackpurl:


  • Process a Store Credit onto the relevant Customer Record

This is a link to an article on how to process a Store Credit - How to process a Store Credit on a Customer Record / How to Report on Store Credits

  • Before you do the next step in your Accounting Package - record what is the General Ledger that is attached to the Store Credit Expense.  You do this by going into System Settings > Accounting Integration - Control Settings - Store Credit Expense


As an example - in this Blackpurl, Store Credit Expense is mapped to 5520 BP Store Credit Expense General Ledger 




In your Accounting Package:


  • When the funds are deposited into the Bank Account, allocate the funds directly to the General Ledger as per the mapping General Ledger of Store Credit Expense as above