This article will go through the steps involved in processing a sale made in your Ecommerce Store in Blackpurl 



A - Prerequisites:


  • Connection has been completed between your Ecommerce Store and Blackpurl  
  • Setup Configuration has been completed in Blackpurl 
  • Dealership has used the Website Product Management Tool to ensure that all mapping between products in their Ecommerce Store and Blackpurl Parts have been completed / managed

Please review this article for further information on the above - Blackpurl / Website Product Management / Ecommerce Store (ie Shopify)


B - What happens now?


Scenario - a customer purchases a part from your Ecommerce Store and it needs to be processed with Blackpurl (maybe the part needs to be ordered from the Vendor / maybe you have stock on hand) 


With full integration, all sales from your Ecommerce Store will automatically come through Blackpurl and create a Customer Order with a Parts & Accessories section:



C - Products in your Ecommerce Store that are linked to existing parts in Blackpurl

  • For those ecommerce products that already linked to existing parts in Blackpurl, they will be added to the Customer Order as a line item and will inform the status of the part ie IN STOCK 




D - Products in your Ecommerce Store that are not linked to existing parts in Blackpurl


  • For those ecommerce products that are not linked to an existing part in Blackpurl, they will still come over to the Customer Order BUT they will added as a FEE 


Blackpurl will use the FEE that the Dealership has indicated to use (as per  Step 1 and 2 in this article - Setup Configuration - Blackpurl / Ecommerce Store)


It will be up to the Dealership to change this FEE to a "real" Blackpurl part for inventory purposes



Details about the ecommerce part that has been added to the Customer Order as a FEE will also be referenced in the internal notes





E - Payments received in Ecommerce Store


  • Payments received in the Ecommerce Store will also show in the Deposit section on the relevant Customer Order 


Blackpurl will use the Payment Method that the Dealership has indicated to use in System Settings - as per  Step 1 and 2 in this article - Setup Configuration - Blackpurl / Ecommerce Store)


   


F - Finalising your Blackpurl Customer Order 


  • You will need to finalise your Blackpurl Customer Order as per normal ie if the part needs to be ordered, then you will need to complete the VO / VR  process 


  • Once all the items in Blackpurl have been satisfied you will need to check out as per normal ie if there is deposit $$ that have come over from the Ecommerce Store, then you will checkout using those deposit funds



G - Finalising your Ecommerce Store Transaction


  • Once you have finalise the Blackpurl side of the transaction, will need to finalise it in your Ecommerce Store 


  • Simply click on the Ecommerce Store ID number that is referenced on your Customer Order and it will take you directly to that transaction in your Ecommerce Store 



I - Reporting: How to find the relevant Customer Orders created in Blackpurl automatically for your Ecommerce Store 



In your initial setup it was suggested that you create a new Transaction Type specifically for your Ecommerce Store sales - as per Step 1 and 2 of this article - Setup Configuration - Blackpurl / Ecommerce Store


This Transaction type was then added to your System Settings so that each time a ecommerce sale integrated to Blackpurl that it would automatically have that Transaction Type 



We are now going to use this Transaction Type to report in Blackpurl on your Ecommerce Store sales:


  • Navigate to Reporting > Reports > Active Part Sales 




  • Now change the parameters to only show you the relevant Customer Orders for the specific Transaction Type:




1.    Click on 


2.    Click on 


3.    Click on Sales Type to add that field to the parameters 




4  Click into the Sales Type field and then select the Transaction Type of your Ecommerce Store sales


Don't forget to then click on



  • The search result will then list all Customer Orders for that Transaction Type




Change any of the date filters / Add and/or remove any columns and then when you are happy with the Report, use the  and save the report so you use it next time

 

This article will assist with reporting - Reporting Tips - Totals / Changing Columns / Changing Parameters / Exporting Search Results