This article explains how to handle gift cards in Blackpurl — from the initial setup in your accounting package through to selling and redeeming gift cards at the point of sale. Once the setup is complete, the day-to-day process is straightforward.
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The setup involves a few steps across your accounting package and Blackpurl. You only need to do this once — after that, the system handles the accounting automatically each time a gift card is sold or redeemed.
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In your accounting package, create a new General Ledger (GL) account to track gift card liability. This account will increase when gift cards are sold and decrease when they are redeemed.
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After creating the new GL account, resync your Chart of Accounts into Blackpurl so the new account becomes available to map.

For more detail on this step, see Understanding Accounting Integration – Step 2: Chart of Accounts.
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Still in Accounting Integration, update the GL mapping for gift card payments so that gift card transactions post to the correct liability account.
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1. Go to Undeposited Funds within Accounting Integration.
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2. Find the Undeposited Gift Card field and change its GL to the new Gift Card Liability account you created.
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Still in Accounting Integration, create a new Fee category mapped to the same Gift Card Liability GL account. This category will be used when building the fee that staff select at point of sale.
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The following articles cover this step in detail:

Create a Fee item in Blackpurl to use when selling a gift card, and assign it to the Gift Card fee category you created in the previous step. Staff will select this fee at the point of sale when a customer purchases a gift card.
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For instructions, see How to Create a New Fee (no longer available).
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When a customer comes in to purchase a gift card, process the sale through Parts & Accessories using the gift card fee you created during setup.
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1. Go to Sell > Parts & Accessories.
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2. Select the customer.
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3. Add the Gift Cards fee and enter the dollar amount the customer wants the gift card to be for.
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​4. Proceed to checkout and process the payment using the customer's chosen payment method.
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Once the sale is finalised, the Gift Card Liability account in your accounting package increases by the value of the gift card sold.
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When a customer comes in to spend a gift card, process the sale as normal and select Gift Card as the payment method at checkout.
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1. Add the items the customer is purchasing and proceed to checkout.
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2. Select Gift Card as the payment method.
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3. Enter the amount being redeemed and click Add Payment.
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4. Finalise the sale.
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Once the sale is finalised, the Gift Card Liability account in your accounting package decreases by the amount redeemed.
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The running balance of the Gift Card Liability account in your accounting package shows the total dollar value of gift cards that have been sold but not yet redeemed. However, there are two limitations to be aware of: