Blackpurl does not have a dedicated consignment parts feature, but this article describes a practical workaround for tracking and selling consignment parts — items a vendor or supplier sends you that the dealership only pays for if and when they are sold.
Scenario
A vendor or supplier sends you parts on consignment. The dealership does not own these parts and is only invoiced for the quantity actually sold. Because Blackpurl has no built-in consignment functionality, the process below lets you track consignment parts and report on what was sold within any date range.
Process Overview
Step 1: Create Consignment Parts as Non-Inventory Parts
Set up each consignment item as a Non-Inventory Part in Blackpurl. Non-Inventory Parts carry no cost value and no stock-on-hand quantity, but they can be added to a Customer Order. This is appropriate here because the dealership does not own the parts — you are simply making them available to sell.
To help locate consignment parts later, set up a TAG for consignment stock and apply it to each relevant part record. This lets you filter and search for all consignment parts by that tag. See What is a Tag / How to Setup Tags (no longer available) for instructions.
Step 2: Sell the Part on a Customer Order
When a customer purchases a consignment part, add it to a Customer Order using the Non-Inventory Part number you created. Add it to the Parts & Accessories section of the order and finalise the order as normal.
Step 3: Run a Product History Detail Report
To determine how many consignment parts were sold — and therefore what the vendor or supplier will charge the dealership — run a Product History Detail Report. See Blackpurl Reporting - Product History Detail (no longer available) for details on this report.
Filter the report using the Non-Inventory Part number and the relevant date range. The quantity sold in that period represents what the vendor or supplier should be invoicing you for.
Step 4: Process the Vendor Invoice in Your Accounting Package
Do not process the vendor invoice for consignment stock in Blackpurl. Because the parts were sold as Non-Inventory Parts with no cost attached, the vendor invoice must be processed directly in your accounting package.
When you receive the vendor or supplier invoice, allocate it to your Cost of Goods Sold (COGS) General Ledger account. This is how you record the cost that was not captured at the time of sale in Blackpurl.