Disclaimers in Blackpurl are warranty text, authorizations, return policies, or other notifications that your dealership needs to print at the bottom of customer-facing documents. This article explains what Disclaimers are and walks you through setting them up in System Settings.
Before You Start
There are two things to be aware of before configuring Disclaimers:
If your dealership uses Branding: Disclaimers are managed under System Settings > Branding Management, not in Settings and Controls. See Branding Management in Blackpurl for guidance.
If you are setting up Disclaimers during Activation: Blackpurl provides default Disclaimers as part of your Activation, which your dealership can update as needed. Note that you cannot click Apply Settings to save new Disclaimers unless all fields in System Settings > Settings and Controls are fully filled out first.
What Is a Disclaimer
A Disclaimer is a collective term for any disclaimer text, warranty information, authorization language, or customer notification that your dealership needs to print on customer-facing documents. For example, a dealership might add a return policy disclaimer to Customer Invoices, or print warranty terms for completed service work at the bottom of a Service Jobsheet.
The Disclaimer feature lets you create custom text for each document type and control exactly where that text appears.
How to Set Up Disclaimers
In the Blackpurl header, click your initials in the top right corner, then select Settings from the dropdown menu.
From the System Settings Dashboard, click the Settings & Controls tile.
Click the Disclaimers tab to open that section.
Configure each Disclaimer option as needed. The available options are described below.
When you have finished adding or updating your Disclaimers, click Apply Settings to save. If your dealership does not require a Disclaimer for a particular document type, leave that field blank.
Disclaimer Options
The Disclaimers section includes the following document types. For each one, type your disclaimer text into the field. Most document types also include a Signature Line toggle — switch it to green to add a signature line to the bottom of that document.
Document Type | What It Controls |
Customer Invoices | Text entered here prints at the bottom of every Customer Invoice — for example, your return policy or warranty details. Enable the Signature Line toggle to add a signature line to the invoice. |
Service Job | Text entered here prints at the bottom of every Service Jobsheet. Enable the Signature Line toggle to add a signature line to the jobsheet. |
Order Deposit | Text entered here prints on Order Deposit documents. Enable the Signature Line toggle to add a signature line to the deposit printout. |
Deal Documents | Text entered here prints at the bottom of Deal Documents, including Blackpurl's Bill of Sale and Offer to Purchase. Enable the Signature Line toggle to add a signature line to these documents. |
Receipts | Text entered here prints at the bottom of every Receipt. Enable the Signature Line toggle to add a signature line to the receipt. |
Include a Deal Form at the End of Each Deal Document
The Include deal form at the end of each deal document? option lets you automatically attach an additional form — such as a Terms and Conditions form — whenever a Deal Document like a Bill of Sale is printed or emailed from a Customer Order. To use this option, switch the toggle to green and then select the form you want to include from the dropdown.
The form must already be available in System Settings > Forms Repository. For instructions on uploading forms, see Forms in Customer Orders: Upload, Link, and Attach.
Result
Once your Disclaimers are saved, the configured text will automatically appear at the bottom of the relevant documents going forward:
When a Customer Order is finalised, the Disclaimer text prints at the bottom of the Customer Invoice.
When a Service Jobsheet is printed, the Disclaimer text prints at the bottom of the jobsheet.
When an Order Deposit is received and printed, the Disclaimer text prints on the Order Deposit document.
When Deal Documents such as a Bill of Sale are printed, the Disclaimer text prints at the bottom.
When a Receipt is printed, the Disclaimer text prints at the bottom.
When a Unit Deal document is printed or emailed, any forms you have added through the deal form option are included automatically.