Category Type: Adjustment


Adjustments are used for:


  • Part - the dealership wishes to Increase or Decrease part stock quantities or costs outside of a Vendor Order process ie an adjustment in the parts record or via a part count/Stocktake


When doing these adjustments, you can assign an Adjustment Category to the transaction and this is how the adjustment will integrate over to your accounting package and what General Ledgers they will impact


These articles will explain more about Cost / Stock Adjustments:


  • Unit - stock adjustments are also used to adjust the cost pricing on Units ie for example there is a factory rebate given that reduces the cost price or an input error etc


When doing these adjustments, you can assign an Adjustment Category to the transaction and this is how the adjustment will integrate over to your accounting package and what General Ledgers they will impact


This article will explain more about Cost Adjustments on Units - How to Process a Unit Cost Adjustment



As a default, your Blackpurl would have been setup with 1 x Adjustment Category but you can setup multiple adjustment type categories to suit your needs


For an Adjustment Category you will only need to indicate the Income General Ledger - this General Ledger will be the offset when you do the adjustment on your parts and/or units with the other side being your Inventory General Ledger


If you have multiple Adjustment Categories, you will need to indicate which one is the default 


Accounting Integration


Part Adjustment

  • A parts adjustments would come over to your accounting package with a journal entry similar to:


Parts Inventory General Ledger (as per the Category assigned to the part being adjusted) with the offset to Adjustment General Ledger (as per what is setup on the Adjustment Category for Income General Ledger) 


Which General Ledger would be debit or credit would depend on whether or not you are processing an increase or decrease of stock / increase or decease of cost


For example:


Dealership processed a decrease in part quantity so the journal entry that would integrate from Blackpurl to your accounting package would be similar to:



Unit Stock Adjustments 

  • A Unit Stock adjustments would come over to your accounting package with a journal entry similar to:


Unit Inventory General Ledger (as per the Category assigned to the Unit being adjusted) with the offset to Adjustment General Ledger (as per what is setup on the Adjustment Category for Income General Ledger) 


Which General Ledger would be debit or credit would depend on whether or not you are processing an increase or decrease of cost


For example:


Dealership processed a decrease in the cost of a Unit, so the journal entry that would integrate from Blackpurl to your accounting package would be similar to:



Quick Tip


If you are going to use a Unit Cost Adjustment to fix a keying in $ error when receiving the Unit into Stock, it is not what we would recommend as the Cost Adjustment will NOT alter the Vendor Invoice in your accounting package

We would suggest that you contact Blackpurl Support and then will alter the $ error for you


However if you do wish to use the Cost Adjustment to fix a keying in $ figure error, you will need to go to the Vendor Invoice in your accounting package and Edit the Bill


Add a Line and the process the amount of the cost adjustment using the Inventory Adjustment General Ledger account as the offset as you have already adjusted the Unit Inventory General Ledger account when you did the adjustment in Blackpurl .


Don’t forget to take into consideration any tax implications depending on the tax jurisdiction in your area on the manual change to your Vendor Invoice




The end result is that your Vendor Invoice is now as it should be, your inventory is correct and the entries to the BP Inventory adjustment match each other so no extra expense is recorded