Default accounts pre-populate GL fields when you create new categories. Set these once to save time and prevent blank GL mappings.
When you create a new Parts category or Fee category, you don't want blank GL account fields. Set up defaults once (usually your highest-volume accounts like Parts Revenue and Parts COGS) and every new category auto-populates. You'll override them for specific categories, but the default saves time and prevents missing GL assignments.
Go to System Settings > Accounting Integration > Default Accounts and configure:
Field | Purpose | Recommended GL Type |
Sales Income | Default revenue account for new categories | Parts Revenue |
Cost of Goods Sold | Default COGS account for new categories | Parts COGS |
Inventory | Default inventory account for new categories | Parts Inventory |
Miscellaneous Income | Default for miscellaneous items | Miscellaneous Income |
Sales Tax | Default tax collected account | BP Tax (Sales) |
Set Your Default Accounts
Go to System Settings > Accounting Integration > Default Accounts
Click the dropdown for each field
Select the appropriate GL account from your synced Chart of Accounts
Click Save & Continue
Recommended Defaults
Field | Recommended Account |
Sales Income | BP Parts Sales / Parts Revenue |
Cost of Goods Sold | BP Parts COGS |
Inventory | BP Parts Inventory |
Miscellaneous Income | BP Miscellaneous Income |
Sales Tax | BP Tax Collected |
How Defaults Work
When you create a new category (Parts, Labor, Fee, etc.), Blackpurl populates the GL fields with your defaults:
Click + Add Category
Select category type (e.g., "Part")
Blackpurl fills Income, COGS, and Inventory from your defaults
Override any fields that need different accounts for this specific category
Save
Example: You create a new "Accessories" Part category. The defaults populate with Parts accounts. You change the Income GL to "Accessories Revenue" but leave COGS and Inventory as the Parts defaults.