Accounting Integration
How Blackpurl posts financial transactions to your accounting system.
67 articles
Understanding with Examples
Walkthroughs of accounting integration scenarios with worked examples.
- Customer Deposits — Control Accounts (Step 4A)How the Customer Deposits control account works in Blackpurl's accounting integration, including required GL account types and reconciliation steps.
- Control Accounts: WIP Labor Inventory and WIP Labor ExpenseThis article explains how WIP Labor Inventory and WIP Labor Expense control accounts work in Blackpurl's accounting integration, based on your technician costing option.
- A/P Inventory Accrual Control Account ExplainedHow the A/P Inventory Accrual control account works in Blackpurl, including the journal entries created when receiving inventory and processing vendor invoices.
- Cash Rounding Account — Control Accounts (Step 4E)Learn how the Cash Rounding Account works in Blackpurl's accounting integration and when it is used.
- Control Accounts: Inventory AdjustmentsThis article explains how the Inventory Adjustments control account works in Blackpurl and how adjustment entries flow through to your accounting package.
- Control Accounts: Store Credit AccrualHow the Store Credit Accrual general ledger account works in Blackpurl's accounting integration, including when it's credited, debited, and what to avoid.
- Store Credit Expense Control AccountHow Blackpurl records store credits manually added to a customer record and the journal entries they generate in your accounting package.
- Lien Payout Clearing — Control Accounts ExplainedUnderstand how the Lien Payout Clearing account works in Blackpurl, including when it's used and how to clear it after paying out a lien.
- Accounting Integration Setup: All Steps
- Claim Deductible Clearing Account — Accounting Integration (Step 4H)How the Claim Deductible Clearing account works in Blackpurl to manage insurance and warranty deductibles on third-party customer orders.
- Understanding Accounting Integration – Control Accounts: Stocked Trade ClearingThis article explains how the Stocked Trade Clearing control account works in Blackpurl and what accounting entries it generates.
- Deal Option Clearing Account ExplainedThis article explains how the Deal Option Clearing control account works in Blackpurl and when it is used during the unit deal invoicing process.
- Accounting Integration: Stamp Duty Clearing Control AccountHow the Stamp Duty Clearing general ledger account works for Australian dealers managing stamp duty on unit deals.
- Control Accounts: Consignment ClearingHow the Consignment Clearing General Ledger account works in Blackpurl's accounting integration, including when it is used and how entries are balanced.
- Understanding Accounting Integration – Step 2: Chart of AccountsSet up and sync your Chart of Accounts from your accounting package to Blackpurl so General Ledger accounts are available for accounting integration mapping.
- Tax Code Mapping for Accounting Integration (Australia and New Zealand)Step 3 of the accounting integration setup: map Blackpurl tax codes to your Xero or QuickBooks Online tax codes for GST reporting in Australia and New Zealand.
- Undeposited Funds — Accounting Integration (Step 5, Pre-May 2024)How Blackpurl uses Undeposited Funds General Ledger accounts as clearing accounts, and how to map payment methods and reconcile deposits with your accounting package.
- Understanding Accounting Integration – Default AccountsStep 6 of the accounting integration setup: configure the default General Ledger accounts used when creating new categories.
- Step 7 Overview: Understanding Accounting Integration — CategoriesCategories are the method Blackpurl uses to map transactions to General Ledger accounts in your accounting package.
- Parts Category Type: General Ledger SetupUnderstand how the Parts category type controls which General Ledger accounts are used when selling or purchasing parts in Blackpurl.
- Unit Category Type: Unit — Accounting Integration ExplainedLearn how the Unit Category controls which General Ledger accounts are used when Blackpurl integrates unit transactions to your accounting package.
- Understanding Accounting Integration — Step 4: Control Accounts OverviewLearn what Control Accounts are in Blackpurl's accounting integration and find links to detailed articles for each Control Account type.
- Labor / Labour Category Type ExplainedUnderstand how Labor / Labour categories work in Blackpurl and how they connect to general ledgers and labor codes.
- Adjustment Category Type ExplainedUnderstand what the Adjustment category type is, how it integrates with your accounting package, and when to use it for parts and units.
- Vendor Product Category Type ExplainedUnderstand how the Vendor Product category type works in Blackpurl and how it drives accounting integrations for sublets, warranty plans, and deal options.
- Fee Categories ExplainedUnderstand how Fee categories work in Blackpurl and how to assign the correct General Ledger accounts for selling and purchasing transactions.
- Internal Expense Categories ExplainedUse internal expense categories to allocate the cost of internal service jobs and claim variances to the correct GL accounts in your accounting package.
- Tax Category Type ExplainedUnderstand how Tax category types work in Blackpurl and how to set them up correctly for selling and purchasing tax amounts.
- Transaction Types in Accounting IntegrationLearn how transaction types override default GL accounts for parts and labour, and where to apply them on customer orders.
- Step 4Q: Set Up Cash Sale Customer and Internal Service Customer Control AccountsConfigure the Cash Sale Customer and Internal Service Customer control accounts in Blackpurl's accounting integration settings.
- Understanding Accounting Integration – Step 4N: Finance Commission Income Control AccountThis article explains how the Finance Commission Income control account works in Blackpurl and how it integrates with your accounting package.
- Finance Commission Clearing — Control Account Setup (Step 4O)Learn how the Finance Commission Clearing control account works and which General Ledger account to map it to in your accounting integration.
- Control Accounts: Payment Method SurchargesLearn how Blackpurl maps payment method surcharge income to your accounting package via General Ledger control accounts.
- Payments and Deposits GL Accounting ExplainedA reference guide to how Blackpurl handles GL entries for customer deposits, checkout, cash reconciliation, and undeposited funds for dealers who joined post May 2024.
- Understanding Accounting Integration – Step 1: Getting ConnectedLearn how to connect your QuickBooks Online or Xero accounting package to Blackpurl by inviting Blackpurl as an accountant or adviser.
Tips & Other Information
Tips, caveats, and additional notes on accounting integration.
- Transfer a Warranty Customer Invoice to a Supplier Credit Note in QuickBooks OnlineConvert an outstanding warranty Customer Invoice in QuickBooks Online into a Supplier Credit Note using a clearing account.
- Unit Deal Accounting Integration ExplainedHow Blackpurl records accounting entries for parts, labour, and other committed deal options on a Unit Deal, and why they post to unit GL accounts.
- Blackpurl Accounting Integration: What to Manage in BlackpurlA guide to which dealership activities must be managed in Blackpurl to keep your accounting integration accurate and balanced.
- Disconnect or Reconnect Your Accounting PackageHow to disconnect Blackpurl from QuickBooks Online or Xero, and what to do if you need to reconnect.
- Disconnect from QuickBooks OnlineDisconnecting Blackpurl from QuickBooks Online stops all data and transactions from being sent to QuickBooks.
- Undeposited Funds General Ledger ExplainedHow Blackpurl's Undeposited Funds General Ledger works as a clearing account between customer payments and your accounting package.
- Reconcile a Vendor Rebate or Holdback Overpayment in XeroUse this article when the rebate or holdback payment received from a vendor or supplier is more than the cost adjustments processed in Blackpurl.
- Transfer a Customer Invoice to a Supplier Credit Note in XeroUse a clearing account in Xero to convert a warranty customer invoice into a supplier credit note when a warranty company deducts payment from amounts owed.
- Payment Accounting Method ConversionLearn how the new payment accounting method works in Blackpurl and how to enable it for your dealership.
- Test Your Accounting Integration Connection in BlackpurlCheck whether Blackpurl is successfully connected to your accounting package (QuickBooks Online or Xero) by running a connection test from Settings.
- Accounting Reconciliation Tool ExplainedUnderstand what the Accounting Reconciliation tool does, where to find it, and how to read the information it provides.
- Sending Emails from Blackpurl: Choose Your Email SetupExplains the two email sending options in Blackpurl — quick setup vs. verified domain — and the deliverability/security trade-offs between them.
Videos
Video walkthroughs of accounting integration topics.
- Granting Blackpurl Access to Your QuickBooks OnlineConnect your QuickBooks Online account to Blackpurl as the first step in the QuickBooks Accounting Integration setup.
- How to Create a New CategoryLearn how to create a new category in Blackpurl as part of the QuickBooks Accounting Integration setup.
- Blackpurl Service Job TypesLearn about the different service job types available in Blackpurl and how they're used in your dealership's service department.
- Blackpurl CategoriesLearn how Blackpurl Categories work as part of the QuickBooks Accounting Integration setup.
- How Do Categories Work in BlackpurlLearn how categories work in Blackpurl's QuickBooks Accounting Integration series, including what they control and how they affect your accounting.
- Blackpurl Default AccountsLearn what the Blackpurl Default Accounts video covers as part of the QuickBooks Accounting Integration series.
- Blackpurl Control AccountsAn overview of how Blackpurl control accounts work as part of the QuickBooks Accounting Integration setup.
- Chart of Accounts — QuickBooks Accounting Integration (Video 3 of 9)Learn what the Chart of Accounts is and how it connects to the QuickBooks Accounting Integration in Blackpurl.
- How to Connect Blackpurl to QuickBooks OnlineLearn how to set up the initial connection between Blackpurl and QuickBooks Online as part of the accounting integration setup.
Reconcile Inventory & Control Accounts
Reconciling inventory valuations and control account balances.
- Reconcile Customer Deposits Between Blackpurl and Your Accounting PackageCompare the Customer Deposit total in Blackpurl against your Customer Deposit General Ledger in Xero or QuickBooks Online to ensure they match.
- Account Reconciliation OverviewA guide to the General Ledger control accounts you should reconcile regularly to keep your accounting package aligned with Blackpurl.
- Reconcile the Sublet Accrual General LedgerUse this guide to reconcile the Sublet Accrual General Ledger in your accounting package against what Blackpurl shows the balance should be.
- Reconcile the Stocked Trade Clearing General LedgerMatch your Accounting Package's Stocked Trade Clearing General Ledger balance to what Blackpurl reports it should be.
- Reconcile the Store Credit Liability General LedgerMatch your accounting package's Store Credit Liability GL balance to the total store credits held in Blackpurl, and resolve any variances.
- Reconcile the WIP Labor Inventory General LedgerCompare Blackpurl's WIP labor costs against your accounting package to confirm the WIP Labor Inventory General Ledger balance matches.
- Reconcile Part Inventory to Your Accounting PackageCompare Blackpurl's Part Inventory report totals to your accounting package's General Ledger balances to keep your books in sync.
- Reconcile Unit Inventory General Ledger AccountsLearn how to reconcile Blackpurl's unit inventory records against your accounting package's Unit Inventory General Ledger accounts each month.
- Reconcile the Deal Option Clearing AccountHow to reconcile Blackpurl's accrued deal options total against the Deal Option Clearing General Ledger account in your accounting package.
- Reconcile the Received Inventory Accrual AccountHow to reconcile Blackpurl's A/P Inventory Accrual reports against the Received Inventory Accrual General Ledger in your accounting package.
Cash Reconciliation
End-of-day cash drawer and deposit reconciliation.