Accounting Integration
How Blackpurl posts financial transactions to your accounting system.
71 articles
Understanding with Examples
Walkthroughs of accounting integration scenarios with worked examples.
- Internal Expense Categories ExplainedUse internal expense categories to allocate the cost of internal service jobs and claim variances to the correct GL accounts in your accounting package.
- Understanding Accounting Integration – Default AccountsStep 6 of the accounting integration setup: configure the default General Ledger accounts used when creating new categories.
- Step 7 Overview: Understanding Accounting Integration — CategoriesCategories are the method Blackpurl uses to map transactions to General Ledger accounts in your accounting package.
- Parts Category Type: General Ledger SetupUnderstand how the Parts category type controls which General Ledger accounts are used when selling or purchasing parts in Blackpurl.
- Unit Category Type: Unit — Accounting Integration ExplainedLearn how the Unit Category controls which General Ledger accounts are used when Blackpurl integrates unit transactions to your accounting package.
- Understanding Accounting Integration — Step 4: Control Accounts OverviewLearn what Control Accounts are in Blackpurl's accounting integration and find links to detailed articles for each Control Account type.
- Labor / Labour Category Type ExplainedUnderstand how Labor / Labour categories work in Blackpurl and how they connect to general ledgers and labor codes.
- Vendor Product Category Type ExplainedUnderstand how the Vendor Product category type works in Blackpurl and how it drives accounting integrations for sublets, warranty plans, and deal options.
- Adjustment Category Type ExplainedUnderstand what the Adjustment category type is, how it integrates with your accounting package, and when to use it for parts and units.
- Fee Categories ExplainedUnderstand how Fee categories work in Blackpurl and how to assign the correct General Ledger accounts for selling and purchasing transactions.
- Undeposited Funds — Accounting Integration (Step 5, Pre-May 2024)How Blackpurl uses Undeposited Funds General Ledger accounts as clearing accounts, and how to map payment methods and reconcile deposits with your accounting package.
- Tax Category Type ExplainedUnderstand how Tax category types work in Blackpurl and how to set them up correctly for selling and purchasing tax amounts.
- Transaction Types in Accounting IntegrationLearn how transaction types override default GL accounts for parts and labour, and where to apply them on customer orders.
- Step 4Q: Set Up Cash Sale Customer and Internal Service Customer Control AccountsConfigure the Cash Sale Customer and Internal Service Customer control accounts in Blackpurl's accounting integration settings.
- Understanding Accounting Integration – Step 4N: Finance Commission Income Control AccountThis article explains how the Finance Commission Income control account works in Blackpurl and how it integrates with your accounting package.
- Finance Commission Clearing — Control Account Setup (Step 4O)Learn how the Finance Commission Clearing control account works and which General Ledger account to map it to in your accounting integration.
- Control Accounts: Payment Method SurchargesLearn how Blackpurl maps payment method surcharge income to your accounting package via General Ledger control accounts.
- Payments and Deposits GL Accounting ExplainedA reference guide to how Blackpurl handles GL entries for customer deposits, checkout, cash reconciliation, and undeposited funds for dealers who joined post May 2024.
- Understanding Accounting Integration – Step 1: Getting ConnectedLearn how to connect your QuickBooks Online or Xero accounting package to Blackpurl by inviting Blackpurl as an accountant or adviser.
- Customer Deposits — Control Accounts (Step 4A)How the Customer Deposits control account works in Blackpurl's accounting integration, including required GL account types and reconciliation steps.
- Control Accounts: WIP Labor Inventory and WIP Labor ExpenseThis article explains how WIP Labor Inventory and WIP Labor Expense control accounts work in Blackpurl's accounting integration, based on your technician costing option.
- A/P Inventory Accrual Control Account ExplainedHow the A/P Inventory Accrual control account works in Blackpurl, including the journal entries created when receiving inventory and processing vendor invoices.
- Cash Rounding Account — Control Accounts (Step 4E)Learn how the Cash Rounding Account works in Blackpurl's accounting integration and when it is used.
- Control Accounts: Inventory AdjustmentsThis article explains how the Inventory Adjustments control account works in Blackpurl and how adjustment entries flow through to your accounting package.
- Control Accounts: Store Credit AccrualHow the Store Credit Accrual general ledger account works in Blackpurl's accounting integration, including when it's credited, debited, and what to avoid.
- Store Credit Expense Control AccountHow Blackpurl records store credits manually added to a customer record and the journal entries they generate in your accounting package.
- Lien Payout Clearing — Control Accounts ExplainedUnderstand how the Lien Payout Clearing account works in Blackpurl, including when it's used and how to clear it after paying out a lien.
- Accounting Integration Setup: All Steps
- Claim Deductible Clearing Account — Accounting Integration (Step 4H)How the Claim Deductible Clearing account works in Blackpurl to manage insurance and warranty deductibles on third-party customer orders.
- Understanding Accounting Integration – Control Accounts: Stocked Trade ClearingThis article explains how the Stocked Trade Clearing control account works in Blackpurl and what accounting entries it generates.
- Deal Option Clearing Account ExplainedThis article explains how the Deal Option Clearing control account works in Blackpurl and when it is used during the unit deal invoicing process.
- Accounting Integration: Stamp Duty Clearing Control AccountHow the Stamp Duty Clearing general ledger account works for Australian dealers managing stamp duty on unit deals.
- Control Accounts: Consignment ClearingHow the Consignment Clearing General Ledger account works in Blackpurl's accounting integration, including when it is used and how entries are balanced.
- Understanding Accounting Integration – Step 2: Chart of AccountsSet up and sync your Chart of Accounts from your accounting package to Blackpurl so General Ledger accounts are available for accounting integration mapping.
- Categories Setup GuideConfigure Blackpurl categories to map transactions to your accounting package with correct Income, COGS, and Inventory GL accounts by category type.
- Configure Default AccountsSet up default GL accounts in Blackpurl so new categories automatically populate with correct Sales Income, COGS, Inventory, and Tax accounts.
- Set Up Undeposited FundsConfigure undeposited funds GL accounts for payment methods to properly clear cash, card, and other payments through your accounting package.
Tips & Other Information
Tips, caveats, and additional notes on accounting integration.
- Transfer a Warranty Customer Invoice to a Supplier Credit Note in QuickBooks OnlineConvert an outstanding warranty Customer Invoice in QuickBooks Online into a Supplier Credit Note using a clearing account.
- Unit Deal Accounting Integration ExplainedHow Blackpurl records accounting entries for parts, labour, and other committed deal options on a Unit Deal, and why they post to unit GL accounts.
- Blackpurl Accounting Integration: What to Manage in BlackpurlA guide to which dealership activities must be managed in Blackpurl to keep your accounting integration accurate and balanced.
- Disconnect or Reconnect Your Accounting PackageHow to disconnect Blackpurl from QuickBooks Online or Xero, and what to do if you need to reconnect.
- Disconnect from QuickBooks OnlineDisconnecting Blackpurl from QuickBooks Online stops all data and transactions from being sent to QuickBooks.
- Undeposited Funds General Ledger ExplainedHow Blackpurl's Undeposited Funds General Ledger works as a clearing account between customer payments and your accounting package.
- Reconcile a Vendor Rebate or Holdback Overpayment in XeroUse this article when the rebate or holdback payment received from a vendor or supplier is more than the cost adjustments processed in Blackpurl.
- Transfer a Customer Invoice to a Supplier Credit Note in XeroUse a clearing account in Xero to convert a warranty customer invoice into a supplier credit note when a warranty company deducts payment from amounts owed.
- Payment Accounting Method ConversionLearn how the new payment accounting method works in Blackpurl and how to enable it for your dealership.
- Test Your Accounting Integration Connection in BlackpurlCheck whether Blackpurl is successfully connected to your accounting package (QuickBooks Online or Xero) by running a connection test from Settings.
- Accounting Reconciliation Tool ExplainedUnderstand what the Accounting Reconciliation tool does, where to find it, and how to read the information it provides.
- Sending Emails from Blackpurl: Choose Your Email SetupExplains the two email sending options in Blackpurl — quick setup vs. verified domain — and the deliverability/security trade-offs between them.
- Convert Customer Invoice to Vendor Credit NoteTransfer warranty invoice amounts to vendor credits in QuickBooks Online or Xero using a clearing account.
- Inventory Opening Balances ExplainedUnderstand how Blackpurl sets your Unit and Parts Inventory opening balances in your accounting package and how to verify they match.
Videos
Video walkthroughs of accounting integration topics.
- Granting Blackpurl Access to Your QuickBooks OnlineConnect your QuickBooks Online account to Blackpurl as the first step in the QuickBooks Accounting Integration setup.
- How to Create a New CategoryLearn how to create a new category in Blackpurl as part of the QuickBooks Accounting Integration setup.
- Blackpurl Service Job TypesLearn about the different service job types available in Blackpurl and how they're used in your dealership's service department.
- Blackpurl CategoriesLearn how Blackpurl Categories work as part of the QuickBooks Accounting Integration setup.
- How Do Categories Work in BlackpurlLearn how categories work in Blackpurl's QuickBooks Accounting Integration series, including what they control and how they affect your accounting.
- Blackpurl Default AccountsLearn what the Blackpurl Default Accounts video covers as part of the QuickBooks Accounting Integration series.
- Blackpurl Control AccountsAn overview of how Blackpurl control accounts work as part of the QuickBooks Accounting Integration setup.
- Chart of Accounts — QuickBooks Accounting Integration (Video 3 of 9)Learn what the Chart of Accounts is and how it connects to the QuickBooks Accounting Integration in Blackpurl.
- How to Connect Blackpurl to QuickBooks OnlineLearn how to set up the initial connection between Blackpurl and QuickBooks Online as part of the accounting integration setup.
Reconcile Inventory & Control Accounts
Reconciling inventory valuations and control account balances.
- Reconcile Customer Deposits Between Blackpurl and Your Accounting PackageCompare the Customer Deposit total in Blackpurl against your Customer Deposit General Ledger in Xero or QuickBooks Online to ensure they match.
- Account Reconciliation OverviewA guide to the General Ledger control accounts you should reconcile regularly to keep your accounting package aligned with Blackpurl.
- Reconcile the Sublet Accrual General LedgerUse this guide to reconcile the Sublet Accrual General Ledger in your accounting package against what Blackpurl shows the balance should be.
- Reconcile the Stocked Trade Clearing General LedgerMatch your Accounting Package's Stocked Trade Clearing General Ledger balance to what Blackpurl reports it should be.
- Reconcile the Store Credit Liability General LedgerMatch your accounting package's Store Credit Liability GL balance to the total store credits held in Blackpurl, and resolve any variances.
- Reconcile the WIP Labor Inventory General LedgerCompare Blackpurl's WIP labor costs against your accounting package to confirm the WIP Labor Inventory General Ledger balance matches.
- Reconcile Part Inventory to Your Accounting PackageCompare Blackpurl's Part Inventory report totals to your accounting package's General Ledger balances to keep your books in sync.
- Reconcile Unit Inventory General Ledger AccountsLearn how to reconcile Blackpurl's unit inventory records against your accounting package's Unit Inventory General Ledger accounts each month.
- Reconcile the Deal Option Clearing AccountHow to reconcile Blackpurl's accrued deal options total against the Deal Option Clearing General Ledger account in your accounting package.
- Reconcile the Received Inventory Accrual AccountHow to reconcile Blackpurl's A/P Inventory Accrual reports against the Received Inventory Accrual General Ledger in your accounting package.
Cash Reconciliation
End-of-day cash drawer and deposit reconciliation.