In Blackpurl, every Part Record is classified as either an Inventory Part or a Non-Inventory Part. This classification controls whether the part tracks quantities and costs, can be ordered, and contributes to your dealership's inventory valuation.
Every Part Record includes a Non-Inventory Part indicator set to either Yes or No.
Inventory Part Records
An Inventory Part Record has Non-Inventory Part set to No. This is the standard part type and should represent the majority of Part Records in your Blackpurl.
Inventory Part Records support the following:
Cost can be added to the record and is tracked over time
The part can be ordered and special ordered from a Customer Order
Each Part Record shows quantity in stock, quantity available, quantity on order, and quantity committed
Each Part Record lists open Customer Orders and invoices where the part has been sold
Customer Order profitability uses the part cost and price charged to calculate profit
The part is included in your dealership's Inventory Valuation in the Inventory General Ledger in your accounting package
Non-Inventory Part Records
A Non-Inventory Part Record has Non-Inventory Part set to Yes. This type is not recommended for general use but may be necessary for miscellaneous items that don't require cost tracking or stock management.
Non-Inventory Part Records behave differently in several important ways:
Cost cannot be added and is not tracked — no cost value is associated with the part
The part cannot be ordered and cannot be special ordered from a Customer Order
Stock quantity is not tracked — the Part Record will not show quantities on hand
Each Part Record still lists open Customer Orders and invoices where the part has been sold
Customer Order profitability will show the part at 100% profit because there is no cost to offset against the sale price
The part is not included in your Inventory Valuation because it carries no cost value
When added to a Customer Order, the part always shows as available and in stock
When added to a Customer Order, the description can be overridden by the user so it makes sense to the customer
Switching Between Part Types
You cannot switch a Part Record back and forth between Inventory and Non-Inventory. Once a part has been used or stocked, Blackpurl restricts the change:
If the part has ever been sold as an Inventory Part, Blackpurl will not allow you to change it to a Non-Inventory Part
If the part has ever had a quantity recorded as Stock on Hand, Blackpurl will not allow you to change it to a Non-Inventory Part