This article explains how to handle a vendor prepayment or deposit — situations where a vendor requires payment upfront before you receive parts into stock. Because Blackpurl handles the operational side of your business and your accounting package handles payments, this process spans both systems.
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Your dealership wants to order parts from a vendor — for example, Smith & Co — but you don't have an account with them. Smith & Co requires full payment upfront before they will ship the goods.
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The prepayment workflow moves between Blackpurl and your accounting package in four stages.
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Process the Vendor Order (VO) in Blackpurl as normal. When the vendor sends an invoice requesting payment, that triggers the next step in your accounting package.
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Blackpurl does not handle the dollar side of your business — all payments are made through your accounting package. Go to your accounting package and make the payment to the vendor. To record the prepayment, apply a credit to the vendor's record in your accounting package.
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For guidance on recording a prepayment in your accounting package, refer to the relevant support article:

When the goods arrive, complete the VO, Vendor Receive (VR), and Vendor Invoice (VI) process in Blackpurl. The vendor invoice will integrate across to your accounting package with a status of unpaid.
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Once the vendor invoice appears in your accounting package, apply or allocate the prepayment already sitting on the vendor's record to pay off the invoice. This closes the transaction.