Part Ordering & Receiving

Part purchase orders, receiving, and invoicing.

27 articles

Duplicate Part Numbers Across Different VendorsUnderstand how Blackpurl handles identical part numbers assigned to different vendors, including searching, ordering, and returning parts.
Order a Packaged Part as Individual Items on a Vendor OrderHow to order a single item from a vendor who sells in bulk packages, so you can fulfill a customer sale without overstocking.
Print, Email, Export, and Import a Vendor OrderSend, download, or populate a Vendor Order using the print, email, export, and import tools available on the Vendor Order screen.
Set Up and Add Finance Products to a Unit DealLearn how to configure finance products in Blackpurl and add them to a financed unit deal, including how costs journal to your accounting package.
Close Out a Vendor OrderHow to close out a Vendor Order (VO) in Blackpurl, covering four scenarios from deleting a blank VO to cancelling partially received line items.
Vendor Products and ServicesSet up and manage the products and services a vendor supplies in Blackpurl, including parts, units, deal products, and financing products.
Vendor Part Pricing: Setup and OverviewLearn what Vendor Part Pricing is and how to configure it for a vendor so retail prices stay consistent with your desired markup or margin.
Vendor Order Notes SectionThe Notes section on a Vendor Order (VO) lets you add free-text comments that print with the VO and remain editable until the order is fully received.
Export a Vendor Order for Monza / Fox (Australia)Generate a Vendor Order export file in the Monza / Fox Australia format to send directly to your supplier.
Export a Vendor Order to Honda eBizExport a Blackpurl Vendor Order as a Honda eBiz file to submit parts orders directly through the Honda eBiz portal.
Part History and Active OrdersLook up a part's order history, sales history, and active vendor or customer orders directly from the part record in Blackpurl.
Set Up Vendor Order TypesAdd custom Vendor Order Types to a vendor record so you can indicate the order type when placing Vendor Orders.
Vendor Order Export Formats: Assign and Create Custom FormatsLearn how to assign a default Vendor Order export format to a vendor and how to create your own custom export formats in Blackpurl.
Reallocate On Order Parts and Resolve Oversold StockLearn how to reallocate on order or received parts to satisfy customer order special order requirements, and how to resolve oversold stock during vendor receiving.
Landed Cost Adjustment (LCA) ExplainedUnderstand how Landed Cost Adjustments work in Blackpurl for both parts and units, and how to allocate additional charges to inventory cost.
Vendor Prepayments and Deposits ExplainedHow to handle vendor prepayments in Blackpurl when a vendor requires payment upfront before you receive parts into stock.
Export a Vendor Order for American HondaHow to export a vendor order from Blackpurl in the correct format for American Honda, including the required ANSI encoding conversion.
Reopen a Parts Vendor OrderReopen a submitted Parts Vendor Order that is still On Order and has no receiving started, then resubmit it after making changes.
Export a Vendor Order to Turn14 (TRDOS) FormatExport a Blackpurl Vendor Order as a Turn14 (TRDOS) file for import into the Turn14 Tucker Rocky Parts Order Interface.
Vendor Order for Parts and Sublets OverviewLearn how to use the Vendor Order feature in Blackpurl to order parts and sublets through the Order workspace.
Export a Vendor Order to Yamaha CanadaGenerate an export file from a Blackpurl Vendor Order for import into your Yamaha Canada dealer login.
Create a Vendor Order for a Customer Special Order (Parts and Sublets)Learn how to create a Vendor Order in Blackpurl to fulfil a customer special order for parts and sublets.
Process a Vendor Order for Parts Required for StockLearn how to create and submit a Vendor Order for parts you need to replenish in stock.
Process a Vendor Receiving (Parts Receiving)Receive parts from a vendor into your Blackpurl inventory by processing a Vendor Receiving against open Vendor Orders.
Finalise a Vendor InvoiceHow to create and finalise a Vendor Invoice (VI) in Blackpurl, including matching packing slips, correcting variances, and adding other charges.
Vendor Order / Vendor Receiving / Vendor Invoice (VO / VR / VI) ExplainedUnderstanding the full VO / VR / VI process helps your dealership maintain accurate inventory control, track sublets, and ensure your accounting integration stays in sync.
Process a Vendor Receiving and Vendor Invoice TogetherComplete a Vendor Receiving and Vendor Invoice in a single workflow, reducing double-entry when you have the invoice on hand at the time of receiving.