Parts
Parts inventory, records, ordering, counting, and price file management.
52 articles
Part Records
Creating, maintaining, and organizing part records.
- Set Up and Use Core ChargesUse Core Charges to collect a refundable deposit on parts like propane tanks, and refund it when the customer returns the item.
- Make a Part, Vendor, or Customer Record InactiveLearn how to make Part Records, Vendor Records, and Customer Records inactive in Blackpurl, and what restrictions apply before doing so.
- Complete a Part Stock Adjustment in BlackpurlUse the Adjust In-Stock option on a part record to increase or decrease Stock on Hand and keep your inventory counts accurate.
- Manually Amend a Part RecordLearn how to edit a Part Record to update pricing, auto reorder settings, packaging, price locks, and environmental fees.
- Complete a Parts Cost AdjustmentLearn how to adjust the cost of a part in Blackpurl, including what happens when accounting integration is active.
- Sale Price on a Part RecordUse the Sale Price field on a Part Record to set a promotional or manual price that automatically applies when the part is added to a Customer Order.
- Publish in Feeds for Part Records and Unit RecordsControl which part and unit records are included in your dealership's data feeds by using the Publish in Feeds setting.
- Set Up Internal Purchase of Supplies (Expensing Parts for Workshop Use)Learn how to configure transaction types for internal purchases so parts used in-house are removed from inventory and expensed to the correct General Ledger account.
- Uncommit a Part from a Customer OrderFree up committed stock to sell to another customer by uncommitting a part from an existing Customer Order and converting it to a Special Order.
- Average Cost vs. Cost ExplainedUnderstand the difference between Average Cost and Cost (Item/Package) for parts in Blackpurl, and how each value is calculated and updated.
- Find and Reactivate Inactive Records in BlackpurlLearn how to locate inactive Part, Vendor, or Customer records in Blackpurl and reactivate them when needed.
- Inventory Part Records vs Non-Inventory Part Records ExplainedLearn the difference between Inventory and Non-Inventory Part Records in Blackpurl and when each type applies.
- Create a New Part RecordHow to manually add a new Part Record in Blackpurl, including field guidance, part types, non-inventory indicators, and stock on hand setup.
Part Ordering & Receiving
Part purchase orders, receiving, and invoicing.
- Duplicate Part Numbers Across Different VendorsUnderstand how Blackpurl handles identical part numbers assigned to different vendors, including searching, ordering, and returning parts.
- Order a Packaged Part as Individual Items on a Vendor OrderHow to order a single item from a vendor who sells in bulk packages, so you can fulfill a customer sale without overstocking.
- Print, Email, Export, and Import a Vendor OrderSend, download, or populate a Vendor Order using the print, email, export, and import tools available on the Vendor Order screen.
- Set Up and Add Finance Products to a Unit DealLearn how to configure finance products in Blackpurl and add them to a financed unit deal, including how costs journal to your accounting package.
- Close Out a Vendor OrderHow to close out a Vendor Order (VO) in Blackpurl, covering four scenarios from deleting a blank VO to cancelling partially received line items.
- Vendor Products and ServicesSet up and manage the products and services a vendor supplies in Blackpurl, including parts, units, deal products, and financing products.
- Vendor Part Pricing: Setup and OverviewLearn what Vendor Part Pricing is and how to configure it for a vendor so retail prices stay consistent with your desired markup or margin.
- Vendor Order Notes SectionThe Notes section on a Vendor Order (VO) lets you add free-text comments that print with the VO and remain editable until the order is fully received.
- Export a Vendor Order for Monza / Fox (Australia)Generate a Vendor Order export file in the Monza / Fox Australia format to send directly to your supplier.
- Export a Vendor Order to Honda eBizExport a Blackpurl Vendor Order as a Honda eBiz file to submit parts orders directly through the Honda eBiz portal.
- Part History and Active OrdersLook up a part's order history, sales history, and active vendor or customer orders directly from the part record in Blackpurl.
- Set Up Vendor Order TypesAdd custom Vendor Order Types to a vendor record so you can indicate the order type when placing Vendor Orders.
- Vendor Order Export Formats: Assign and Create Custom FormatsLearn how to assign a default Vendor Order export format to a vendor and how to create your own custom export formats in Blackpurl.
- Reallocate On Order Parts and Resolve Oversold StockLearn how to reallocate on order or received parts to satisfy customer order special order requirements, and how to resolve oversold stock during vendor receiving.
- Landed Cost Adjustment (LCA) ExplainedUnderstand how Landed Cost Adjustments work in Blackpurl for both parts and units, and how to allocate additional charges to inventory cost.
- Vendor Prepayments and Deposits ExplainedHow to handle vendor prepayments in Blackpurl when a vendor requires payment upfront before you receive parts into stock.
- Export a Vendor Order for American HondaHow to export a vendor order from Blackpurl in the correct format for American Honda, including the required ANSI encoding conversion.
- Reopen a Parts Vendor OrderReopen a submitted Parts Vendor Order that is still On Order and has no receiving started, then resubmit it after making changes.
- Export a Vendor Order to Turn14 (TRDOS) FormatExport a Blackpurl Vendor Order as a Turn14 (TRDOS) file for import into the Turn14 Tucker Rocky Parts Order Interface.
- Vendor Order for Parts and Sublets OverviewLearn how to use the Vendor Order feature in Blackpurl to order parts and sublets through the Order workspace.
- Export a Vendor Order to Yamaha CanadaGenerate an export file from a Blackpurl Vendor Order for import into your Yamaha Canada dealer login.
- Create a Vendor Order for a Customer Special Order (Parts and Sublets)Learn how to create a Vendor Order in Blackpurl to fulfil a customer special order for parts and sublets.
- Process a Vendor Order for Parts Required for StockLearn how to create and submit a Vendor Order for parts you need to replenish in stock.
- Process a Vendor Receiving (Parts Receiving)Receive parts from a vendor into your Blackpurl inventory by processing a Vendor Receiving against open Vendor Orders.
- Finalise a Vendor InvoiceHow to create and finalise a Vendor Invoice (VI) in Blackpurl, including matching packing slips, correcting variances, and adding other charges.
- Vendor Order / Vendor Receiving / Vendor Invoice (VO / VR / VI) ExplainedUnderstanding the full VO / VR / VI process helps your dealership maintain accurate inventory control, track sublets, and ensure your accounting integration stays in sync.
- Process a Vendor Receiving and Vendor Invoice TogetherComplete a Vendor Receiving and Vendor Invoice in a single workflow, reducing double-entry when you have the invoice on hand at the time of receiving.
Part Counting Tool
Physical count workflows using the Part Counting Tool.
- Part Counting Tool — Overview and SetupAn overview of the Part Counting tool in Blackpurl, including how to prepare for a stock count and create Random, Cycle, and Full Inventory count sessions.
- Part Counting Tool — Process a Random CountRun a random count in the Part Counting tool by entering quantities manually, importing a count file, or combining both methods.
- Part Counting Tool — Cycle CountHow to process a Cycle Count using the Part Counting tool in Blackpurl, including manual entry, file import, reviewing tabs, and finalizing the session.
- Full Inventory Count Using the Part Counting ToolLearn how to prepare for, process, and finalize a full inventory count using Blackpurl's Part Counting Tool.
- Using a Barcode Scanning App for Part CountingLearn how to use a barcode scanning app on your phone to count parts faster and import the results into the Blackpurl Part Count tool.
Price Files
Importing and processing vendor price files.
- Turn 14 Automated Price Files — Setup and How It WorksSet up Turn 14 API access and configure Blackpurl to automatically receive and import nightly Turn 14 price file updates into your Part Records.
- Processed Price Files ToolLearn how the Processed Price Files tool works, what benefits it offers, and how to import and map vendor price files in Blackpurl.
- Import a Vendor Price File into BlackpurlManually import a vendor's CSV price file into Blackpurl, including field mapping, packaged quantity, and supersession handling.
Parts Return
Returning parts to vendors and handling customer returns.
Kits
Building and using part kits.