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Blackpurl Release Notes — Accounting Integration & Payment Method Updates

A summary of new features, system setting changes, and bug fixes in this Blackpurl release, covering payment accounting, invoice numbering, and resolved issues.

What's New

Accounting Integration — Payments and Deposits / Payment Accounting Method Conversion

This release introduces significant changes to how payment and deposit accounting entries are handled in Blackpurl. The updates are designed to reduce journal entry volume, simplify bank reconciliation, and bring the Customer Deposits General Ledger (GL) in line with standard accounting practice.
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The following changes have been made:

  • Reduced the volume of journal entries hitting the Customer Deposits GL so that only entries related to actual customer deposits on Customer Orders (COs) hit this GL

  • Allowed the Customer Deposits GL to be configured as a liability GL account

  • Reduced the volume of journal entries hitting the Undeposited Funds GL, making banking entry reconciliation significantly easier

  • Generated cash reconciliation journal entries that now include cash over/short amounts

This feature is opt-in for existing dealerships. Once you opt in, the change cannot be reversed.
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Read and understand the full conversion guide before proceeding: Payment Accounting Method Conversion.
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If you have any questions before starting the conversion, contact Blackpurl Support.
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New System Setting — Invoice Number on Preview Documents

When printing an invoice preview from a Customer Order, the invoice number shown on the printed document can now be set to either TBD or the Customer Order Number.
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A new setting is available under System Settings > Settings and Controls > Shop Settings, labelled TBD as invoice# on previews.

  • To display TBD as the invoice number on previews, turn the toggle on

  • To display the Customer Order Number as the invoice number instead, leave the toggle off

What's Improved

The following issues have been resolved or changed in this release:

  • Resolved — Inactive units were not appearing in the stock unit report

  • Resolved — Blackpurl (BP) Deductible Clearing GL issue in accounting reconciliation

  • Changed — Adjustment date is now populated for unit price changes (UPCs) when receiving an ordered unit from a vendor, and also when recording internal service on a unit

  • Resolved — Other charges tax rounding issue on QuickBooks (QB) and Xero for Vendor Invoices (VI)

  • Changed — Support tiles are now shown to admin group users only

  • Resolved — Parts totals were missing from invoices

  • Resolved — Admin users with the correct permission were unable to edit user permissions

  • Resolved — Fee names were not showing on invoices for unit deals

  • Resolved — Stock In Date was blank for stock units

  • Resolved — An issue with printing forms when the sales tax percentage was blank

  • Resolved — An error on Bulk Delete when an internal service job included a kit containing a labour line

  • Resolved — URL error when connecting Xero or QuickBooks

  • Resolved — Page error when loading the unit order screen for a vendor with more than 1,000 ordered units

  • Resolved — Vendor Order (VO) print issue when printing multi-page invoices, including a column header alignment issue

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