The Active Receivings report helps you identify Vendor Receivings (VRs) that have not completed the full Vendor Order (VO) / Vendor Receiving (VR) / Vendor Invoice (VI) process. You can run it in two ways: to find VRs still in progress, or to find VRs that have been stocked but not yet invoiced.
What This Report Is Used For
The Active Receivings report serves two distinct purposes depending on how you configure it.
First Report: Find In-Progress VRs
Running the report with its default settings shows all VRs with the status In Progress. These VRs have not been finalized, which means the parts on them will not appear in stock on the relevant Part Records until finalization is complete. Use this report to review outstanding VRs and determine which ones can be finalized.
Second Report: Find Stocked VRs Without a Vendor Invoice
Changing the status filter to Stocked shows VRs that have been finalized but have not yet had a Vendor Invoice (VI) posted against them. A VR that has completed the full VO / VR / VI process should have the status Invoiced. If a VR shows as Stocked, a VI still needs to be processed against it. Monitoring this regularly ensures your ordering process is fully complete.
For background on why this matters, see Understanding the Vendor Ordering / Vendor Receiving / Vendor Invoices process (VO / VR / VI) / What can go wrong (no longer available).
How to Run the Active Receivings Report
1. In the Blackpurl header, click Reporting, then select Reports.
2. On the Reporting page, go to the Blackpurl reports tab, then navigate to Ordering > Active Receivings.
Running the First Report: In-Progress VRs
Run the report using the default settings. The results show all VRs with the status In Progress. Go through the list and click a Receipt Number to open that VR and determine whether it can be finalized. Remember: parts on an in-progress VR will not show as in stock until the VR is finalized.
Running the Second Report: Stocked VRs Without a Vendor Invoice
Run the report as normal, then change the status parameter to Stocked. The results show all VRs that have been finalized but do not yet have a VI posted against them. Any VR in this list still needs a Vendor Invoice processed to complete the full VO / VR / VI cycle. A fully completed VR will show the status Invoiced, not In Progress or Stocked.
More Information on Reporting
The following articles cover additional reporting features in Blackpurl:
Reporting Tips and Tricks — covers how to get totals, change columns and filters, print or export results, and save custom reports.
Scheduled Reporting — covers how to schedule a report to generate automatically and be emailed to a Blackpurl user.
Blackpurl Reporting Overview — covers where to find all reports within Blackpurl.
Share a Custom Report in Blackpurl — covers how to share custom reports with other users.