HOW TO REMOVE A STOCKED UNIT FROM INVENTORY


Scenario:

The unit needs to be transferred to another dealership.

Result required would be to have all the costs associated with the unit removed and that the unit no longer lists in the Dealership's unit inventory.


To do this:

  1. Navigate to the relevant Unit Record and then once on the Unit Record scroll to Price & Cost Tracking 


User-added image


  1. First job is to remove all costs associated with the Unit by doing a Unit Adjustment
Click on User-added image then User-added image

  


User-added image


  1. Then complete the fields on the Add Adjustment screen:

A. 

Type

Leave as Base (there are other options but for this purpose leave as Base)

B.

 

Item/Description

Type in the name of the Adjustment – make sure it has meaning ie Unit Returned to Vendor

C.

Total Price

On the Unit Record, it should show the Total Price the Dealership wanted to sell the unit for.  To reverse this – type the amount in again but as a negative.  This will not create any entry in accounting

D.

Total Cost

On the Unit Record it should show how much the dealership was paying for the Unit.  To reverse this – type the amount in again as a negative

For our Australian dealers type the GST exclusive amount

E.

Adjustment Date

Select what date you want to do the adjustment

F.

Category

Select What category you want to involve – this only comes into play if you don’t select a Vendor in Field G.

G.

Vendor

If you want the system to general an accounting document in your accounting package (for the Vendor which will sit in Accounts Payable), select the relevant Vendor and then you will be required to enter in a Vendor Invoice No.)

This is recommended for Unit Transfers

H.

Customer

If you want the system to general an accounting document in your accounting package (for the Customer which will sit in Accounts Receivable), select the relevant Vendor and then you will be required to enter in a Customer Invoice No.)

This is not recommended for Unit Transfers – leave blank


**If you have entered in a Vendor in Field G. then you will also be asked to add a Vendor Reference Number and check the Applicable Tax (change if required)



**If you entered in a Customer in Field H. then you will also be asked to add a Customer Reference Number and check the Applicable Tax (change if required0



Don't forget to 


4. End Result from finalise Step 3:

The Adjustment Entry will now show in the main body:

        E. The Pricing should now be ZERO
        F. The Cost should now be ZERO
        G.  This is the original entry of when the Unit was stocked
        H. This is the adjustment entry that was just entered making column E and F ZERO

User-added image


** If you have accounting integration - any adjustments will be integrated over to your accounting package to the Category that you have setup for Unit Adjustments OR if you have nominated a Vendor / Customer and then an accounting document will be under that Vendor / Customer


5.  Now that the cost is zero, you will be able to make the Unit inactive

When a Unit Record is made inactive, it will remove it off your Unit Inventory listing


To do this - Click on User-added image


User-added image


6.  On the Edit Stock Unit screen > scroll down to the Active section and move the toggle to the inactive position then click on User-added image to finalise the change.

User-added image
  1. You have successfully completed a Unit Adjustment and made the unit inactive.