Blackpurl can be fully integrated with QuickBooks Online - this article will cover a few important details that you must be aware of

QuickBooks Online vs QuickBooks Desktop

As Blackpurl is cloud-based and for Blackpurl accounting integration to work, you must be using QuickBooks Online

What is the difference between QuickBooks Online and QuickBooks Desktop?

  • QuickBooks Online is cloud-based and normally you would pay a monthly/annual fee to QuickBooks for this service

You can access QuickBooks Online on any device, anywhere - all it requires is an Internet connection and for you to know your login name and password.  All transactions are backed up by QuickBooks Online automatically to the cloud

  • QuickBooks Desktop is when you buy the software for a one-time fee
The software is installed on one computer only and that means all processing must be completed from that computer.  An internet connection is not required.  You are responsible for backing up your own data

QuickBooks does offer a tool to transfer your QuickBooks Desktop data over to QuickBooks Online

We would recommend that you take a look of the tools offered by QuickBooks

QuickBooks Online - Plans / Subscriptions

Please be aware that some of the QuickBook Online Plans / Subscriptions do not allow full integration

For example - the USA QuickBooks Simple Start Plan does not allow the integration of any Vendor Invoices so that means that any Unit Vendor Invoices and/or Part Vendor Invoices will not integrate to your QuickBooks Online 

The minimum QuickBook Online Plan for full integration is ESSENTIALS

If you are unsure, please discuss with your Activation Team

Information for Existing QuickBooks Online Users:

If you are already using QuickBooks Online in your business, you may need to add additional General Ledger Accounts (GL) into the Chart of Accounts (COA) in your QuickBooks Online that Blackpurl will need for integration

Please contact the Activation Team for the up to date list of Blackpurl required GLs

You may already have similar GLs setup in your COA but you will need to check that they have the same Type and Detail Type

Keep in mind that sometimes it may be easier to just add new GLs to your COA

Information for New QuickBooks Online Users:

The link to sign up for QuickBooks Online is

If you are in the USA, you can add QuickBooks Online to your Blackpurl subscription - please discuss this with the Blackpurl Sales Team

If you are looking to sign up for QuickBooks Online for the first time, this would be a good time to have a discussion with your Accountant

Your Accountant may be able to provide you with a COA template that they want you to use that can be imported into QuickBooks Online. It also may be the case that you wish to use the template that QuickBooks Online already provides

If you have a COA that you wish to use and you need assistance to import it into QuickBooks Online, please discuss this with the Activation Team

There will be no need for you to import your Customers and Vendors into QuickBooks Online

As Blackpurl will be requiring a list of your Customers and Vendor for importing into Blackpurl, we will sync these Vendors and Customers into your QuickBooks Online at the same time

Please note:

It is the Dealership's responsibility for entering in the opening balances (from your previous Balance Sheet and Income Statement) into your new QuickBooks Online 

Further information is available through QuickBooks Support. Entering Opening Balances - QuickBooks Online 

Granting Blackpurl Access to your QuickBooks Online 

For Blackpurl  to be able to assist in setup and provide ongoing support for your accounting integration, we will need access (and continuous access) to your QuickBooks Online

This is a link to a video that will help - Video instructions for inviting an accountant

QuickBooks Online allows for two accountants to be set up for your account. Please add Blackpurl as an Accountant by completing the steps below

If your two accountant slots are already in use, you can invite Blackpurl as an Admin User but be aware that QuickBooks will charge you for this additional user

  • In QuickBooks Online, click on User-added image > Manage Users

  • Click on User-added image

User-added image

  • The Enter Accountant's email Address window will pop up

  • In the Accountant's email address field - type in the Blackpurl's relevant email address, based on what QuickBook Online version you have:

For QuickBooks Online USA version - type:

For QuickBooks Online International version - type:

For QuickBooks Online Australian version - type:

Retype the email address in Confirm email field then click on User-added image

User-added image

  • The Finish inviting accountant window will pop up for you to click on User-added image

User-added image

  • QuickBooks Online will send Blackpurl an invite to join as an Accountant which the  Activation team will action

  • Once Blackpurl accepts the invite, Blackpurl will be able to access to your QuickBooks Online and start the setup process

Please Note:

If you have any questions or run into any issues, please email your Activation Specialist who is looking after your Activation.