This article is Step 2 of Understanding Accounting Integration - Chart of Accounts


To see all the steps of Understanding Accounting Integration, please review - Overview - Understanding Accounting Integration


Step 2 - Chart of Accounts


The Chart of Accounts (General Ledgers) that Blackpurl uses, actually comes from your accounting package so it will be necessary to get the Chart of Accounts setup so we can sync the General Ledger accounts over to Blackpurl 


  • Blackpurl has a generic Chart of Accounts (COA) for both QuickBooks Online and Xero that we can provide to you for importing into your QuickBooks Online / Xero 

  • These will also contain a list of specific General Ledger accounts Blackpurl will require for your accounting integration to be successful


  • We also need to ensure that the Account Type is the same as the generic COA or you run the risk of Xero or QuickBooks rejecting transactions if they are not


For example - Inventory needs to be mapped to a General Ledger account that has the type: Current Asset Type and Inventory as the detail type


If the General Ledger account has the type: Inventory, due to the restriction of the accounting package it will reject any transactions that try to integrate


  • There will be other General Ledger accounts required in your COA in your accounting package for you to record operational costs that are outside of Blackpurl ie stationary, postage, wages, utilities etc


  • Keep in mind that as Blackpurl deals with many types of businesses in various parts of the world, you may find that Blackpurl requires a few General Ledger accounts to be added to your COA that are not necessarily needed by your Dealership


  • Once you have finalised the COA in your accounting package, we will then need to sync your COA to Blackpurl





A,Click on to sync the COA to Blackpurl
B.If you need to view your COA from Blackpurl, click on
C.To remove the COA, click on this item but please reach out to Blackpurl Support to discuss first 
E.This will give you the date that the COA was synced into Blackpurl
F.This will apply the settings and then move to the next item on the Accounting Integration 


Tip:
You will need to resync your COA whenever you add additional General Ledger accounts in your accounting package especially if you want to use any new General Ledger accounts in one of your mapping fields in Accounting Integration

Simply just come into this section of Blackpurl > System Settings > Accounting Integration - 2. Chart of Account and click on



Next Step - Understanding Accounting Integration - Step 3 Tax Code Mapping (Australian / NZ Dealers only)