This article will show you how to setup different Transactions Types to redirect transactions to different General ledger accounts via categories
Service jobs/ Parts Sales that need to be accounted for in different accounting General Ledger accounts
You can set up Transaction types to have the transaction adjust your inventory and accounting transaction in your accounting package. There is a little bit to setting this up but once the set up is complete it is an easy process
Step 1
Ensure the relevant categories for Parts and Labor you want to use have been created with the correct General Ledger accounts linked. Default will be the Categories with the default toggled to green in 6. Categories
Go to System Settings > Accounting Integration > then go to 6. Categories.
If you need to create a new category click Add a New Category
Added the Income, COG's and Inventory GL's so that the income goes to the income GL and the inventory account is relieved and the cost goes to the COG's/ Expense GL you want the transaction type you will be creating to go to
Step 2
Accounting Integration > Transaction types - Select Add a new sales type: Service type or Part Sale from the drop down menu
Type in a Code – This is the name of the transaction type you will see on the sales order (CO)
In Part Category field - select the category that you have created or want to use for the transaction
In the labor category field - select the category that you have created or want to use for the transaction
If Internal - select the category that you have created or want to use for the transaction
Click Save
