This article / video will take you through how to process a Unit Receiving which will include the processing of the Unit Vendor Invoice


Prerequisite


The Unit Order/s have been processed in Blackpurl and the Unit/s have now been received physically at the Dealership


To learn how to process a Unit Order, please review our article / video - (New Version) How to Process a Unit Order (Single Unit Order or Bulk Unit Orders)


Video - How to process a Unit Receiving into Blackpurl


Article - How to process a Unit Receiving into Blackpurl

  1. From the Blackpurl Header > click Ordering > Units Ordered


Use the Filter option to filter by Vendor, Category, or Needed for. 


Single Unit Receiving

This is when you only want to receive one unit from one Unit Order


Find the unit that you want to receive. You can use the Search List box or find it in the list of ordered units.

Click on the Receive icon on the relevant unit that you want to receive. 


The Unit Receiving screen will populate for you to enter any missing details and check:


  • the Applicable tax - change as required 

  • Use the same invoice number - move the toggle if required 

  • Allocate Landed Cost Adjustment? - move toggle if required 


For further information on Land Cost Adjustment, please review our article - Landed Cost Adjustment (LCA)



In our example below all we need to Enter VIN / Enter Invoice number / Invoice Date



Then click on


Bulk Order Receiving  - (BULK RECEIVING SECTION NOT UPDATED YET, BULK NOT AVAILABLE IN UAT)


This is where you are doing a bulk Order Receiving against many Unit Orders


Tick the receiving checkbox indicator on all the relevant Unit Orders that you wish to receive against



Then click on  (it will list how many Unit Orders that were selected - in our example 5 units)


The Unit Receiving screen will populate for you to enter any missing details and check:


  • the Applicable tax - change as required 

  • Use the same invoice number - move the toggle if required 


If the Vendor has invoiced the units on one invoice, we would suggest you move the toggle and then it will ask you to indicate the Invoice number




Please note:
The Invoice number has a character limitation -dependent on how many units you are receiving at the time:
  If you are receiving 1-9 units - the invoice character limitation is 19 
  If you are receiving 10-99 units - the invoice character limitation is 18 
  If you are receiving 100-999 units - the invoice character limitation is 17

 


If the Vendor has invoiced the units by multiple invoices, leave the toggle as is and just type in the invoice numbers against the relevant Unit line items


  • Allocate Landed Cost Adjustment? - move toggle if required 


For further information on Land Cost Adjustment, please review our article - Landed Cost Adjustment (LCA)


  • Add in any missing VINs


  • If you have specific Stock# you want to use, manually update but if you do not add any Stock# then Blackpurl will automatically assign stock numbers



To finalize click on



5.  The result is:


  • The unit/s are now in stock and available for sale or if they were ON ORDER units attached to a Customer Order, the status for those units will change to Reserve


  • The Unit Order/s has now moved from the ACTIVE ORDERS section to the ORDER HISTORY section


  • If the dealership has Accounting Integration, the relevant Vendor Invoices details and stock value, etc will be integrated into your accounting package