This article will take you through the process of finalise the Parts Invoice / Vendor Invoice 

This step is part of the VO / VR / VI process as per this document - Understanding the Vendor Ordering / Vendor Receiving / Vendor Invoices process (VO / VR / VI) / What can go wrong

Did you know you can actually do the Vendor Receiving and Vendor Invoice together?  Review this article for more information - Completing the Vendor Receiving and Vendor Invoicing together

How to Create a Vendor Invoice 

  1. From the Blackpurl Header > Click User-added image  >  


  1. The Select a Vendor window will allow you to search for the relevant Vendor:
User-added image
As you type your search keyword, the system will start listing the search results that match

In our example we are looking for the Vendor The Widget Factory, we type in Widget as the keyword > click on your Vendor name to select

User-added image

TIP: To create a new Vendor > click on User-added image > follow the prompts to setup your new Vendor

After selecting your Vendor, the system will automatically open the Vendor Invoicing screen and add the Vendor's details to it

  1. Type in the relevant Invoice and the Invoice Date (these are required fields)

  1. It will list any unmatched packing slips - select the packing slip that you are matching this Vendor Invoice to by checking the relevant checkbox 

  1. Once a packing slip is selected, all items on that packing slip will list in Invoicing section

This is now the time when any variances are corrected.

Click on the item (in the ITEM/DISC column) to open up the line item - make the change in the relevant section ie Cost

Repeat this step for all line items that have variances.

Remember that - the amount of the Blackpurl Vendor Invoice must equal the amount of the hard copy of the Vendor Invoice that you are processing.

In this regard, the user may need to add a freight FEE or a rounding FEE to the Other Charges section of the Invoice

The FEE will need to be already created and available to use in your Blackpurl. For further information on how to create a FEE, review our article - How to Create a New Fee

Once the FEE is available in Blackpurl, to add it to the Vendor Invoice, scroll to theUser-added imagesection and click on User-added image
  • This will take you to the Search to add section for you to search for and select the relevant FEE

  • Once the user has added the relevant FEE to the Other Charges section, the user will need to change the information and Cost to suit

  • Blackpurl does give the user the ability to do both a positive and negative amount

You may wish to include the Other Charges as part of the cost of the parts that you are receiving - Landed Cost Adjustment 

The option - Include other charges as part of the inventory costs? - can be enabled at this time

For further information, please review our article - Landed Cost Adjustment (LCA)

Once you are happy with the Vendor Invoice processing, click on