There are two types of unit rebates:

  1. The unit rebate that the Supplier / Manufacturer promises the Dealer as a kickback which is not passed onto the Customer.
  1. The sale rebate that is given by the Supplier / Manufacturer which is passed onto the Customer and should show on the Unit Deal.  The dealership will usually be reimbursed this rebate at a later stage.

This article will go through setup and process of a Type 2 - sale rebate.


  1. If you have Accounting Integration, setup a relevant FEE Category.  You will need to know where you want the rebate to show up in your accounting package.  Example:
User-added imageA. Type: Select FEE
B.   Name: Give your Sale Rebate a Name
C.   Income GL:  What GL do you want it to integrate in your accounting package

  1. Create a new FEE for your sale rebate
  • Please review our article - How to Create a New Fee if you need assistance
  • If you have accounting integration you will need to assign the category you create in Step 1 as the Category on your Sale Rebate FEE.  Example:  
User-added image
A.  Code: Give it a code reference
Description: Name your Sales Rebate - remember that this will print on the Unit Deal
Price: Price to the Customer - if your rebates fluctuated, leave blank
Cost Method: Fixed or Percentage.
Cost Rate: What is the Cost? Remember that Cost does not integrated to accounting packages
Category: What Category do you require?
Tags: If you use TAGS in your Dealership
Taxable: Is the fee taxable?
For Accounting Integration - do you want to look after the tax component in the
Accounting Package?
I.   Profit Cal. Do you want it to calculate in the profit?

How to process a Sale Rebate onto a Customer Order Unit Deal

  1. Process your Customer Order Unit Deal as normal
  2. The Manufacturer has offered a $500 Sale Rebate that needs to be passed onto the Customer.
On the Unit Deal you would add the Sale Rebate FEE as a negative value in the OPTION & FEES section

User-added image

 TIP:  These types of FEES do not work with Rideaway Pricing.
  1. Finalise the Unit Deal as normal

Additional Information for Accounting Integration

  • Once the Unit Deal has been completed and closed the transaction will go over to your accounting package mapped according to the GL indicated on Category attached to the FEE.
  • The $$ will remain in the relevant GL until you process a Suppliers Credit Note to that GL (once the Credit Note has been received) or if you receive the funds into your bank, you will need to process the deposit to the relevant GL.