Around Week 3, you should be asking yourself questions about Accounting Integration
Have I completed processing the Opening Balances into the new accounting package?
Do I know how it works?
Do I need help understanding it?
What if there is an accounting sync failure?
Do I need to make any chances ie add additional categories?
Opening Balances for Unit Inventory and Parts Inventory
Have you entered in your Unit Inventory and Parts Inventory Opening Balances in your accounting package that were given to you by your Activation Specialist in Week 1?
This is a very important step as this will ensure that the Unit Inventory Valuation and Parts Inventory Valuation (determined by the data provided to the Activation team and imported into your Blackpurl) match between Blackpurl and your accounting package
If you have a discrepancy between the figures given to you by your Activation Specialist and what your old Balance Sheet is saying your Unit Inventory and Part Inventory figures should be, please discuss this with your accountant
This article has further information - Opening Balances - Unit Inventory and Parts Inventory
Opening Balances from your old accounting system
If you are changing accounting packages, you need to ensure that the closing balances from your old accounting package are entered into your new accounting package
This is a very important step as this will ensure that the change over between your old accounting package and your new accounting package is a smooth transition
It is the responsibility of the Dealership to ensure that these are entered and correct in your new accounting package and we would recommend that you seek assistance from your accountant
This article has further information - Entering Opening Balances / Conversion Balances in your Accounting Package (QuickBooks / Xero)
Understanding Accounting Integration
We have a series of articles that will go through the Accounting Integration
This is the overview document - Overview - Understanding Accounting Integration and it will go through step by step of the Accounting Integration
Please reach out if you need additional help or even a one on one tutorial with one of our Blackpurl Support team members
Accounting Sync Failures
Did you know that if any of your transactions failed to sync between Blackpurl and your accounting package, a sync failure notification is automatically sent through to our development team for them to review?
Issues that cause sync failures can include:
- The connection between Blackpurl and your accounting package has been lost
Our development team will reestablish connect and then sync the transaction
We will only get in contact with the Dealership if we need assistance re-connecting
- The Dealership removes access
We will need the Dealership to provide us with continual access
- Duplicate transaction numbers
Both Xero and QuickBooks Online will not allow us to sync transactions that have the same number that has been manually created in your accounting package
For example - if you manually created an invoice in your accounting package using the same prefix as Blackpurl ie INV-000012 and we go to integrate a transaction with that exact number, it will be rejected
Our development team will amend the manual transaction in your accounting package to have a different number so that the Blackpurl transaction will sync